Job Description

Salary: $53,064.25 - $61,507.88 Annually

Location : FL 32003), FL

Job Type: Full-Time

Job Number: 2024-074

Department: Sheriff's Staff

Division: Finance

Opening Date: 11/21/2024

Closing Date: 12/2/2024 8:00 AM Eastern

Description

The Payroll Accountant is responsible for the overall day-to-day operational processing of the CCSO payroll system and function. This position reports directly to the Accounting Controller and indirectly to the Chief Financial Officer.
Duties

• Set up new employees and related pay controls that includes information, not limited to salary/hourly rates, incentive/specialy pay, tax withholding, various deductions, hire/termination dates, personal information, etc. into the payroll software.
• Calculate and generate pay, accrual, withholding and/or retro adjustments.
• Prepare general ledger entries with regular and overtime earnings and deductions.
• Continual review and maintenance of payroll files.
• Prepare/submit payroll and tax reports for federal, state, and local agencies on or before deadlines: 941's, W2's, unemployment, workers comp wage statement, etc.; as well as payroll reports for managers to review: comp liability, overtime, leave balance, etc. in an accurate and timely manner.
• Run bi-weekly payroll processes to make salary payments to personnel.
• Present to new incoming personnel an introduction to payroll forms and other aspects related to payroll policy, conducted during New Hire Orientation.
• Preparing the Florida Retirement System (FRS) contribution file for payment remittance.
• Facilitate information with FRS, workmen's comp, and other outside entities (e.g. VOE, VOI, etc.) to assist member needs and requests.
• Computing end of year (EOY) payroll and leave roll-overs.
• Preparing supporting documentation for overtime (OT) reimbursements from granting and/or FEMA agencies.
• Performing accounting entries for liability insurance payments.
• Reviewing Personnel Action Notices issued from HR for accuracy and using as source documentation to make changes in the payroll system.
• Overseeing resolution of payroll inquiries from employees.
• Performing reconciliations of payroll benefit deductions against invoices issued by benefit service providers, and ensure timely payment.
• Coordinating efforts with HR benefits staff to ensure accuracy of billing and/or changes to reflect new and terminated employees benefit choices.
• Performing monthly payroll audits and assists with year-end accrual and closure.
• Completing public record requests pertaining to Payroll documentation.
• Ensures compliance with and demonstrates knowledge of governmental laws on payroll accounting and taxes
• Maintains all relevant support documentation in a manner as to facilitate retrieval when necessary and to meet retention requirements.
• Ensures that their work area is clean, organized, safe, and presentable in accordance with agency policies and procedures.
• Processes applicable incoming and outgoing documents and/or files in a timely manner consistent with supervisory direction and/or agency policies/procedures.
• Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team.
• Timely completes all assignments & special projects, as directed, adhering to applicable agency policies.
• Adheres to leave and attendance policies, including punctual arrival and completing full shifts. Informs the supervisor about illness or untimely incidents, requests overtime hours worked, and timely submits timesheet, attendance, and leave requests.
• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally.
• Ensures controller and Chief Financial Officer are aware of anything noteworthy, accomplishments, issues, or challenges.
• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public.
• Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers.
• Actively participate in job-specific training to enhance knowledge and skills to fulfill job responsibilities.
• Performs other duties as assigned.

Qualifications and Requirements

Qualifications and Requirements for All Positions

• Bachelor's Degree from an accredited college or university in accounting.
• Minimum three (3) years of experience as a payroll accountant or similar in-house payroll processing role.
• Six (6) to ten (10) years of in-house payroll processing experience may substitute for a degree.
• Proficient typing skills; at least 40 wpm.
• Proficient in Microsoft office products
• Speak and understand the English language

• Internal candidates must have successfully completed their probationary period
• Internal candidates with punitive disciplinary action within 365 days are ineligible

• The following items (or authorized equivalents) may be required at various steps in the application process:
• Driver's License
• Birth Certificate
• Social Security Card
• Form DD214 for all periods served in the military
• GED or High School Diploma and Sealed Transcripts from the highest level of education
• FDLE Authority for Release (notarized)
• Either Certified Payroll Professional (CPP), or Fundamental Payroll Certification (PFC) preferred.

Supplemental Information

Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.
Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more.
The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.
If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at
All positions at the Clay County Sheriff's Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates' personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories).
Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.
Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.
This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at

Clay County Sheriff's Office offers excellent benefits packages outlined below. Benefits are effective the first day of the month after 30 days worked for benefit-eligible employees.

Coverages are provided through the Clay County Board of County Commissioners. You can visit their benefits page

• Medical Coverage

Comprehensive medical coverage through Florida Blue at competitive rates.Medical coverage is available to all benefit-eligible employees and their eligible dependents.Employees have a choice from two plans, both of which are Preferred Provider Option Plans. In addition to a high subsidy of the premiums, the Sheriff's Office contributes up to 50% of the deductible for the High Deductible- HSA Plan. Family Deductible = $ 4,200.00 Contribution of up to $ 2,100.00 per year
Single Deductible = $ 2,100.00 Contribution of up to $ 1,050.00 per year Dental Coverage
A choice of two dental plans, with the Sheriff's Office covering 100% of the single premium under the Low Plan. The employee will pay the difference in the premium cost if they elect family coverage. Life Insurance
Basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000 is provided for each benefit-eligible employee. Benefit-eligible employees may purchase additional coverage for themselves, their spouse,and dependent children through the Supplemental Life Insurance program. Long Term Insurance
Benefit-eligible employees may purchase long term insurance through the County's provider for life insurance at affordable rates. Supplemental Insurance
Supplemental Insurances such as short-term disability, hospital, cancer, and accidentare available through Aflac, Colonial Life, and Liberty. Vision Insurance
A voluntary vision plan at affordable rates. Employee Assistance Program (EAP)
A comprehensive employee assistance program, provided by Aetna,which includes counseling, education, and referral services for employees and their eligible family members. EAP services are strictly confidential. Vacation/Sick Leave/Personal Time Off
Full-time employees accrue Personal Time Off (PTO) per year;the accrual rate will increase depending on their length of service with the Sheriff's Office. Holiday Pay
The Sheriff's Office has eleven paid holidays and birthday leave for full-time employees.

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving and the day after Thanksgiving
• Christmas Eve
• Christmas Day

Retirement Plans
The Sheriff's Office participates in the Florida Retirement System. Employees have a choice from two plans under the FRS:Pension Plan and Investment Plan. The Sheriff's Office makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%. Deferred Compensation Plans
Employees may also elect to participate in the County's deferred compensation plan, which offers a choice from two providers:Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis. Pre-Tax Benefits
Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions. Other Benefits include:

• Tuition Reimbursement
• Florida Deputy Sheriff's Association Membership
• Onsite Wellness/Fitness Center *not all locations
• Military Service Leave
• Bereavement
• Direct Deposit Payroll

*Temporary, Part-time, and Seasonal employees are not paid for holidays and are not eligible for benefits.

01

Are you at least 18 years old?

• Yes
• No

02

Do you possess a valid Driver's License?

• Yes
• No

03

Are you legally authorized to work in the United States? In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.

• Yes
• No

04

Do you have a high school diploma or equivalent?

• Yes
• No

05

Have you been convicted of a DUI within the last five (5) years for law enforcement/corrections applicants or three (3) years for civilian applicants, or ever as a law enforcement officer/corrections officer (including military police)?

• Yes
• No

06

Have you received three (3) or more moving violations within the past 24 months?

• Yes
• No

07

Do you have any convictions for Domestic Violence?

• Yes
• No

08

Visible tattoos determined to be inappropriate or offensive must be covered while at work. Do you have any tattoos above the collarbone (i.e. neck, face or behind the ear)? If yes, describe the tattoo and the location of the tattoo.

09

Have you ever received a military discharge not classified as "Honorable"? (Ex. General, Administrative, Other Than Honorable, Uncharacterized, etc...)

• Yes
• No

10

For the next seven (7) questions --The Clay County Sheriff's Office recognizes an irrevocable responsibility in maintaining the public trust concerning the maintenance of a Drug Free Workplace and the office's responsibility to be in compliance with the Drug-Free Workplace requirements as established in the Anti-Drug Abuse Act enacted by the United States Congress in 1988 and the Florida Drug Free Workplace programs requirements, F.S.S. 440.101 and F.S.S. 440.102 and Chapter 59A of the Florida Administrative Code.The U.S. Court of Appeals, 5th Circuit in Davis v. City of Dallas (no. 84-1814 - November 26, 1985) determined that a requirement prohibiting recent or excessive drug usage is job related.Use of CBD oil can, in some circumstances, result in a positive result for THC during a drug test. A drug test that confirms a positive result for THC will disqualify the applicant from employment. The Sheriff reserves the right to disqualify an individual based upon the totality of the drug use circumstances. Please enter your initials to confirm that you have read and understand these statements.

11

During your lifetime have you ever used methamphetamine, Rohypnol (Rooffies), GHB (Gamma Hydroxy Butyrate, also known as Grievous Bodily Harm) or similar illegal drugs in any amount?

• Yes
• No

12

During your lifetime have you ever used any illicit drug after first employment or appointment in the law enforcement field except in connection with official duties?

• Yes
• No

13

During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties?

• Yes
• No

14

During your lifetime have you ever illegally used heroin, opium, Fentanyl or any derivative of heroin or opiates?

• Yes
• No

15

During your lifetime have you ever fraudulently used prescriptions to obtain or use drugs?

• Yes
• No

16

Have you used marijuana or hash recreationally during the past 12 months?

• Yes
• No

17

Minor experimentation, as a juvenile, of the drugs listed in the following question, will be considered on a case by case basis. NO chronic usage will be considered. Have you, as an adult, used Cocaine, Illegal steroids (not prescribed), Quaaludes, LSD, M.D.M.A. (Ecstasy, Molly) or PCP within the past 5 years?

• Yes
• No

18

Do you have a Bachelor's Degree from an accredited college or university in accounting?

• Yes
• No

19

Do you have a minimum three (3) years of experience as a payroll accountant or similar in-house payroll processing role.

• Yes
• No

20

Do you have proficient typing skills; at least 40 wpm?

• Yes
• No

Required Question

Job Tags

Hourly pay, Holiday work, Full time, Part time, Christmas work, Seasonal work, New year, Local area, Shift work,

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