Administrative Assistant - Oregon Job at Commonwealth, Portland, OR

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  • Commonwealth
  • Portland, OR

Job Description

We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.

POSITION: Administrative Assistant LOCATION: Portland, Oregon CLASS: Salary, Non-Exempt SHIFT: Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday

Comprehensive Benefits package that includes:

  • Competitive hourly/salary rate
  • Medical/dental/vision/life insurance
  • Flexible spending accounts – Cafeteria 125 Plan
  • Long Term Disability
  • Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
  • Accrued personal days – 20 days per year
  • 401k with a company match

Minimum Job Requirements:

  • Two (2) years administrative, secretarial or clerical experience
  • Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
  • Regular and on-time attendance
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Professional demeanor and appearance
  • Internet literate
  • Ability to learn processes and procedures quickly
  • Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:

Complete and stay on top of all tasks delegated by regional managers and supervisor

  • Manage the entire abandonment process from start to finish for properties in your portfolio
  • Process rent increases annually
  • Mail resident bills monthly
  • Be able to process rent payments received at the corporate office
  • Train and be a resource for community managers
  • Maintain constant correspondence between regional managers and community managers
  • Cover the front desk when the receptionist is absent – includes processing and tracking applications
  • Process notices including 30 day, 72 hour, etc.
  • File FED’s and pull DMV records
  • Complete community newsletters and miscellaneous fliers
  • Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
  • Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
  • Maintain website by keeping information current
  • Create and update procedures
  • Update certain registrations for communities

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.



Compensation details: 22-24 Hourly Wage

PIdee149e6c6c6-30492-35524496

Job Tags

Hourly pay, Flexible hours, Shift work, Monday to Friday,

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